The Indicee Blog

Under The Radar Goes Over Well!

by Geoff Devereux on April 20th, 2010

Occasionally (when warranted), we aren’t above tooting our own horn and this is one of those times.  Last week, Mark (our CEO) was down in Mountain View, CA for a technology conference called Under The Radar.  In the past 3 years, companies selected to present at Under The Radar have gone on to raise over $1.36 Billion.  The organizers work closely with some of Silicon Valley’s leading Venture Capital firms to share information about emerging start-ups and innovators.

With the entire office cheering him on via UStream, Mark brought his A-game and knocked it out of the park!

We were awarded the Judge’s Choice Award for the Analytics category!

It’s a privilege to receive this sort of recognition and we really appreciate it.

As well, we received some very kind words from the panel moderator, Jeremy Toeman - an expert in consumer lifestyle technology:

“I think Indicee’s website did the best job of the presenters now of radically, clearly saying what you do.  Specifically that is… Easy Business Intelligence Reporting.  Boom!  I get it! Done.”

The presentation included a bit of background on our team and B.I. pedigree, the challenges of B.I., the pain of spreadsheets, and the cure!

Here’s the presentation guys:

And the slidedeck:


Indicee_Under_the_Radar_v2.1_nobuild_opt

And lastly, we’ve fished out some of tweets streaming during the Analytics session:

Enjoy!

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Measuring What Matters: Interview with Cheni Yerushalmi

by Geoff Devereux on March 3rd, 2010

Using Interviews to distill meaning

Last time, we were talking about how to “Think Like a Reporter“.  My goal was to convey the importance of asking good questions in order to figure out how things actually get done and what the critical elements are in your business.

Today, I’d like to take it one step further and showcase an interview I was fortunate enough to secure with Cheni Yerushalmi, the managing partner and co-founder of Sunshine Suites in New York City.  In the interview, I’ve tried to apply the principles of good questions in order to create an environment that’s conducive to storytelling.  Then, getting out of the way and letting Cheni tell his story.

The other key point I would like to offer up as a takeaway from this experience for all of you is to stay alert for opportunities to expand your networks and your knowledge base.  This interview would not have happened had it not been for: 1) Cheni’s willingness and his courage to put himself out there, 2) the enterprising, public invitation from Gary Vaynerchuk, founder of Wine Library TV and author of Crush It, and 3) my recognition of the opportunity and taking action.  These are all voluntary actions.  How can you ever bottle up this mix of bravery, curiosity, inquisitiveness, openness, and indeed playfulness that’s required to create something out of nothing into a “formula” or a “job description”?  This stuff doesn’t show up on your desk with a neat little bow on it, conveniently labeled and packaged for consumption.  You have to create it and I think that’s a useful lesson.

Instead of existing in a constant state of “beware”, move into a state of “BE AWARE”.

Back to the point, we are talking with Cheni Yerushalmi from Sunshine Suites in NYC about business, entrepreneurship, recognizing opportunity, and the critical measures that determine success within the business.

I’ll summarize and paraphrase some stuff here to keep the wordcount net-friendly, but feel free to look for some of Cheni’s other recent appearances here, here, here, and here for more great content.

Sunshine Suites NYC with Cheni Yerushalmi

What is Sunshine Suites?

Sunshine Suites is an office community in New York City specifically designed for entrepreneurs to get out of the house and network with other entrepreneurs in a cool environment.  Sunshine has 2 locations and houses roughly 600 businesses and 1400 entrepreneurs at any one time.  Far from being just another co-working site, Sunshine is serious about creating community!  In addition to a place to work they offer mentorship, events, gym memberships, affordable healthcare, and even access to a timeshare in Vermont’s ski country!

The types of businesses incubating within Sunshine runs the gamut, “every company under the sun”, as Cheni and his partner Joe will sometimes say.

What motivated you and your partner, Joseph Raby, to start the Sunshine Suites?

Sunshine Suites was the result of the frustrations experienced, as an entrepreneur, with the lack of both affordable office space and community support available in the city.  It was the realization that “there must be a better way”.

Leveraging each other’s strengths, as all good founding partners do, Cheni and Joe took the initiative to create the tool that they wished they had when starting out.

So, what would you say to people unfamiliar with the NYC start-up scene?

Historically, the NYC start-up environment has been difficult but it’s improving.  During the heady days of the Dot-Com’s there was interest from investors and lots of money flying around, but not much of an infrastructure to support the companies.  Since the bust, it has been a slow process of building that infrastructure and creating an environment better suited for start-ups.

A couple great examples of groups supporting this infrastructure are the New York City Economic Development Corp and the Coalition of Office Space Providers.

The message coming out of New York right now is innovate and build partnerships because right now nothing is being taken for granted.

How do you measure success at Sunshine?

Feedback from the community is most important.  Of course, we keep track of revenue and occupancy rates, but these numbers don’t provide any context that we can act on.  Obtaining real feedback from members through regular surveys provides a more accurate gauge of whether or not Sunshine is living up to customer expectations and provides direction that’s actionable.  Fortunately, entrepreneurs don’t tend to be shy about sharing their opinions so we know exactly where we stand.  It’s particularly important for the ongoing success of the business since 70% of new memberships are created through referrals.

How do you balance the qualitative elements relating to feedback with the quantitative numbers side?

The business model itself isn’t very complicated.  We know the model works and, being a “for profit” business, we need to keep track of the numbers.  But, revenue is not the overriding consideration and the numbers can be misleading.  Our success is more accurately measured by the happiness of our community.  We like to think of this as a place where we help each other to succeed.  For us, it’s better to look at something like, how many companies have we been able to graduate from Sunshine? We also work with entrepreneurs who want to be more active in the management of the programming.  We call these guys “Shiners” and it’s this level of engagement that tells us we’re doing something right.

You mentioned companies “graduating” from Sunshine Suites; is that a formal process?  Is there a ceremony or what?

It’s funny you mention that.  We’re working now to create a more formal process and you should see something in Entrepreneur Magazine about it in the near future.  Entrepreneurs who have “graduated”, our “alumni”, tend to stay active at Sunshine, providing mentoring to other entrepreneurs.  As well, we provide workshops, panel discussions, and bootcamps.

What do you see for Sunshine Suites in the future?

We are looking at expansion.  We would like to expand into other cities, but we want to be careful.  Every city is different.  They each have their own ecosystem and it’s important to know the environment and the people in order to provide something of value.

Distilling the meaning in relation to Indicee

So, how do we relate what Cheni told me to what we are trying to achieve at Indicee?  Simple.  The most important performance indicators for the business DO NOT come from the financial reports.

We all know the requirements for financial reporting.  A full set of financial statements are crucial for dealing with banks, tax authorities, and investors; but it’s like Cheni said, these numbers lack the context that’s needed to guide meaningful actions on the part of managers.

Using Indicee increases the contextual meaning of your numbers and guides action in that way, beyond the financial statements.

Your customer’s happiness is not an Income Statement line item.  The path to knowing your customer comes from looking at operational measures; things like behaviour, feedback, distribution, and consumption.  This requires building the additional dimensions into your reporting structure to capture these things.

Final thoughts and random words to live by

Working within a start-up environment and having worked for start-ups in the past, I fully appreciate and applaud what the Sunshine Suites community is doing.  I would also point to other great examples out there such as TechStars, YCombinator, and our own local BootupLabs and Network Hub doing great work incubating companies and providing mentoring in order to tilt the playing field a bit in favour of innovators and disruptors who will create the next generation of market leaders.  You could even look to mainstream media and programs like Shark Tank in the US and Dragon’s Den in Canada and the UK as a means of educating and illuminating what goes into building companies. You have to look past the TV-silliness, but it’s there.

I encourage anyone who is interested in this stuff to get involved.  Check out a networking event, look for people to follow on twitter, talk to your local politicians and get talking to each other.

During our conversation, Cheni told me about when he and Joe were last in Vancouver.  The two of them flew into YVR with 2 bicycles in boxes, they assembled the bikes in the airport, then rode from Vancouver all the way to Tijuana, Mexico.  He went on to tell me that he never buys a round trip ticket when he’s on vacation.  He buys a one-way ticket in order to stay open to the opportunities that present themselves. I think there’s a great lesson in that philosophy and it exemplifies what being an entrepreneur is all about.

Enjoy.

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Olympic Spirit in the Workplace

by Geoff Devereux on February 18th, 2010

Being a Vancouver company located right in the heart of downtown, we are living and breathing the Olympic spirit right now! We look out our window and see this:

So, hopefully, you can forgive the indulgence of another post with an Olympic focus.

That said, I would like to tie in the theme to something business related.

I’m big sports fan.  I like to participate in ‘em and watch ‘em.  When you strip away all the noise, that’s still what the Olympics are still about – sport.  So, what is sport?  When you get down to the human level, I think it’s the act of pitting our human wills against a standard of excellence.

It’s about DOING.

It’s about being IN THE MOMENT.

And I think we can all identify with the rush that comes from being at our best.  We all maintain our “faith in distinction” and I think most of us practice it everyday without consciously being aware of it.  Maybe you experience it when you’re playing Halo, or Foosball, or even when you’re busting through a stack of month end reports.  As much as we may try and fight it, our work benefits from these euphoric moments, no matter how fleeting they may be.

Have you ever been:

- In the zone?

- In the groove?

- Running downhill?

- Bringing your “A” game?

- With the wind at your back?

- Able to “get out of your own way”?

If you have, I think you can say that you’ve experienced the Olympic Spirit.

What does the Olympic Spirit mean to you?

Go Canada Go!

(Sorry, the clannish xenophobe in me is acting out a bit this week as well.  I’ll try to get back on point for next week.)

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Improving Your Month-end Throughput

by Geoff Devereux on February 3rd, 2010

January is “in the books” as they say.  How’s the month end coming?

This isn’t a month-end tirade.  Instead, I’m feeling nostalgic so I thought I would share a story from my past.  It’s been some time since I’ve been subjected to the time pressure of month-end & period close activities. For as much accounting has its common elements, every company’s month-end experience is different.  I’ve worked for a number of different companies in a number of different sectors, and no two were the same.

One of the things about Accountancy, and it’s often cited as one of the profession’s advantages, is the ease with which one can move between industries.  The common elements enable it; bank rec’s, financial statements, “the binder”, you know the drill.  I think this is true to a point; however, I have also noticed that we can build up domain expertise as well as anyone in an organization. I’d be interested in hearing your thoughts on this bit.

Today, I’m thinking about some work I did for a mid-sized media company here in Vancouver.  I was brought in as a chair-warmer Analyst while the company restructured and relocated its back office to Toronto.  My predecessor had jumped ship early (before his job was scheduled to disappear), but Toronto wasn’t quite ready to steer the department so the local Controller (who was also on the block) needed someone to wait it out with him.

This was not one of those nightmare month-ends ( I’ll save my nightmare stories for closer to Halloween… and maybe April Fool’s).

I had some pretty standard stuff to do; the bank rec wasn’t pretty, standard payroll auditing for a few hundred employees, a systems conversion meant that we had to chase down some entries that got dropped from one of the back office systems, and then there were the Revenue Reports for the managers.  The Controller did all the financial reports.  He would often describe his month-end consolidations style as the brute force method.  He understood 1) the importance of having a process and 2) the tenacity that is a requirement for the profession.

I’m going to focus on the Revenue Reports for the managers that were part of my month-end process.  I would collect data from the accounting system, from the system that recorded the advertising sales, and the system that generated the physical page layouts (capacity).  This business has a number of publications being produced.  Each publication required a report.  After which, the completed reports were emailed and yes, were printed, for each of the managers.

You’ve probably guessed buy now that I put all of this data into a spreadsheet.  Thinking back, could the company have benefited from Indicee? It probably would have taken a bit of work to set it up and the reports would have looked a bit different, but Indicee probably could have provided the information I was putting into these reports.  But that’s not what I want to tell you about.

I want to tell you about how I learned the process of completing these reports.  The incumbent, clever fellow, had developed his process for these over a number of years and in relative isolation.  He had it down to a science; but, all that knowledge was locked up in his head.  When he walked out that door, the process walked out the door with him. Typical in mid-market companies.  Documentation on complex processes that have evolved over time tends to be weak.  In this case, the damage would be shortlived because these reports were being killed when the head office transition was completed.  In the meantime though, I was left to decipher and de-engineer the reports and get them out to the managers.

To the point:

In the course of my investigation, I found that neither my boss nor some of the other managers actually knew what large parts of the reports meant!  Or why they should care! The process of creating the report, even with practice, was big.  Why was I going through all of this if the end users had no clue what I was giving them? Why had my predecessor done so over the course of a number of years? A pretty big portion of the reports were just wasted effort.

My theory is that reports evolve over time.  This one had evolved, but it hadn’t “lost it’s gills” so to speak.  It was standing upright and talking, but it had a tail.

http://www.cafepress.ca

Tightening up your month-end throughput means recognizing the Darwinian nature of your reports.  Questioning your end users, your internal customers, is key to understanding what parts are no longer relevant.  You’ll need to be persuasive within your organization in order to overcome the natural tendencies toward the status quo.  Be prepared to quiz people.  This part is easier said than done, but with tact and a collaborative attitude gains can be made.  I suggest using the analogy of accounting as a manufacturing process.

Month-end, like any good manufacturing process, needs to be free of waste.

It’s a question of throughput.

That’s my story for today.  For more on stories, I recently produced a guest blog post on the Sage Peachtree Community site called, The Importance of Stories.  Don’t worry, month-end will be there when you get back.

Enjoy.

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The Importance of Stories

by Geoff Devereux on December 23rd, 2009

This time of year provides tremendous illustrations of the power and importance of stories.  From the stories that constitute our most core personal beliefs of the holiday season to those that detail running the gauntlet of inclement weather and travel delays to get “home for the holidays”, we define ourselves and others by the stories we tell.

As George Akerlof and Robert Shiller discuss in their widely acclaimed book, Animal Spirits (How Human Psychology Drives The Economy, and Why It Matters for Global Capitalism),

“The human mind is built to think in terms of narratives, of sequences of events with an internal logic and dynamic that appear as a unified whole.  In turn, much of human motivation comes from living through a story of our lives, a story we tell to ourselves and that creates a framework for motivation.  Life could be just ‘one damn thing after another’ if it weren’t for such stories…. Great leaders are first and foremost creators of stories.”

Think about the stories that define your life.  How do these stories influence your perspective?  How do they influence how you see yourself?  What are the stories that resonate most strongly in your life?  What stories do you choose to relate to other people?  There’s a growing body of knowledge, that aligns with the passage above, saying these stories are fundamental to the formation of our identities.  This is a powerful thought.

Yet, traditionally in accounting and finance, stories are an afterthought.  We are taught to focus on the numbers.  We create the balance sheet, income statement, and cash flow statement in accordance with GAAP, leaving storytelling to the sales and marketing departments.  My experience has been that it’s very difficult to generate engagement through the use of the financial reports, and in retrospect, I think it’s for this reason.

There’s a reason why people say the Notes To The Financial Statements will tell you “where the bodies are buried”.  The reason is that only in The Notes do we find stories.

From a regulatory perspective, for external reporting we’re fairly hog-tied as to what we can do.  GAAP is king.  These constraints are institutionalized and provide a structural grounding for capital markets that is required for a host of reasons.

Internal reports, on the other hand, present a tremendous opportunity to begin using stories to provide context and colour to business results.  This is the area of accounting and finance where we can really affect some change NOW by bringing life to the numbers.

In the following clip, Ira Glass (son of an accountant and award winning host of This American Life on Chicago Public Radio) describes using anecdotes to convey ideas and says,

“the power of the anecdote is so great, no matter how boring the material is, if it’s in a story form where there’s an anecdote happening,  it has a momentum in and of itself… like being on a train that has a destination”

(hat tip to Presentation Zen blog for a good post on this same clip)

Ira Glass summarizes the process of telling a story as:

1. Start with an action

2. Raise a question from the beginning (the bait)

3. Answer the question

4. Repeat

5. Moment of Reflection (the “why”)

Enjoy!

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